Features
Everything the job runs on.
Tenvia Build follows a job in the order it happens, from the first proposal to the last holdback release. Every stage writes to the same project record, so the money picture is never assembled by hand.
Planned Not available yet, and marked wherever it appears.
1 · Win the work
Proposals that become the contract.
Proposals and estimates
- Built from contract lines, with costs and markup on every line
- Costs pulled from your catalog, so an estimate starts from real numbers
- Cover pages and terms from your own libraries
- The client opens a link and accepts by typing their name, or declines
- Every view is tracked, and acceptance moves the project to active
Contract signing
- The accepted proposal becomes the contract, with nothing retyped
- Send it for signature and it locks, so the signed version is the one everyone works from
- Original sum, approved changes and pending signatures on one tab
- Every signature dated and kept on the record
2 · Bid it out
Bid management the $22,000-a-year tools kept to themselves.
Bid management
- An RFQ per trade, on locked scope lines, so every vendor prices the same rows
- A private bid link per vendor; they confirm, price each line or decline without an account
- Side-by-side comparison with the low bid flagged, and a warning when the low bidder excluded lines
- Award in one click: a purchase order goes to the vendor for signature and the price writes back to the contract line
- Regret letters to everyone else, and scorecards on every vendor
Drawing changes during bidding
- Each RFQ carries a link to its drawings and specifications for every bidder
- Issue a revision to everyone still bidding, numbered, with its files and a note
- Bidders keep their price or update it, so every price is on the current drawings
- See who is on the current revision, with the answer date and one reminder
Bid management in depth → · Tendering on someone else's behalf? The same tools are written up for architects and engineers and owner's reps.
3 · Keep it compliant
Compliance that chases itself.
Vendor compliance
- WSIB clearances, liability and auto insurance, and trade licences per vendor
- The vendor uploads them and you accept or reject each one
- Valid, expiring and expired at a glance, with reminders sent to the vendor before a document lapses
- One shared vendor profile that trades keep current once, for everyone they work with
- An audit trail of every change on every vendor
4 · Control the money
Every cost on its job, and the profit live.
Costs come in from purchase orders, vendor bills and expenses. Each one lands on the project it belongs to, so the job's profit moves the day the cost does, and the same records go to QuickBooks without anyone typing them twice.
Costs come in
Purchase orders, signed by the vendor
Vendor bills against those orders
Expenses paid by card or cheque
Crew hours from the time clock, planned
On the project they belong to
Committed, incurred and paid, against the contract and every approved change order
Profit and margin, the day the cost lands
In QuickBooks, both ways
Invoices, bills, payments and expenses, with their attachments
Books current for your accountant and at tax time
Purchase orders and cost control
- From an award, from contract lines, or written by hand
- Emailed with a PDF, your terms and attachments, and signed by the vendor
- Contract, forecast, committed and paid on every project
- An order closes itself once it is fully billed
Bills and expenses on the job
- Every vendor bill allocated to its project, entered against the order that committed it
- Expenses paid from your card or bank account, allocated the same way
- Profit and margin that move the day a cost lands, not at month end
Change orders
- Each one sent and signed by the client on its own
- Approved changes add to the contract value, credits too
- Cancel, reopen or record a decision by hand, with every step dated
Catalog
- Labour, equipment and material costs in one library, grouped into scopes
- Catalog items fill the cost breakdown on your contract lines
- Add an item by pasting a supplier's product link
- Vendors send price lists for you to review and apply
5 · Run the job
Who is on site, what happened there, and what is still open.
Schedule and dispatch
- A Gantt per project, built from the contract and shifted as the job moves
- Dates dispatched to vendors, who confirm by link and get a calendar file
- One board of who is on which site this week, with double bookings flagged
- Plan against actual, from who really showed up in the daily log
Daily log
- Daily entries with photos, files and the day's weather
- Subcontractors log from the vendor portal and you accept their entries
- A reminder the morning after a day with no entry
- A PDF report for one day or any date range
- You choose which entries the client sees
RFIs
- Send a question to the client by link, and they answer there
- Follow-ups stay in one thread on the project
- A PDF of the whole exchange when you need the paper trail
- GPS-verified clock-in, with approved timesheets costing the job. Planned
6 · Bill it
Invoicing built for how Canada builds.
Progress billing and holdback
- A schedule of values, billed by percent per line
- Both holdback kinds withheld on the invoice itself
- Closing documents and holdback release billed on their own invoices
- Tax rates per line, inclusive or exclusive
Invoicing
- Progress, cost-plus and holdback release invoices
- Cost-plus invoices generated from actual costs and your markup
- Emailed with a branded PDF and attachments, with due dates from the contract's terms
- Payments recorded one at a time or in bulk, and one company ledger with every dollar in and out
QuickBooks sync
- Customers, vendors, invoices, payments, bills and expenses kept in step both ways
- Attachments travel with the records
- Each change goes across when you save it
- Books current for your accountant and at tax time
On the roadmap
- GPS time clock and approval timesheets
- Card payment in the client portal
- Receipt capture from the field
Underneath
Built as modern SaaS from the start.
Company-level data isolation, role-based permissions, audit history on every record, and your data exportable, because it's yours.
See your next job in it.
Book a demo and we’ll walk one of your jobs through it, proposal to holdback.