The certificate expired in March. Nobody noticed until August.
Insurance, WSIB clearances and trade licences held per vendor, with expiry dates that warn before they lapse, then flag red, and reminders that go to the vendor instead of onto your list.
Compliance documents arrive as email attachments and then go quiet.
A certificate comes in, someone files it, and that is the last anyone thinks about it until it matters. It matters when a trade is on site uninsured, when a clearance is missing from the payment chain, or when an owner asks for the file and you spend an afternoon assembling it. The document was never the hard part. Knowing which of forty vendors has something expiring in the next three weeks is the hard part.
Chasing that you do not have to do.
Held per vendor
Insurance certificates, WSIB clearances and trade licences sit on the vendor record with their numbers and expiry dates.
Warned before it lapses
Dates change colour as expiry approaches, then flag red once it has passed. The state is visible without opening anything.
The vendor gets chased
Reminders go out to the trade as expiry approaches. Following up stops being a task on your list.
You accept or reject
Every submitted document is reviewed, and the whole history stays on the vendor’s audit trail.
One vendor, every document, every date.
Liability insurance, WSIB clearance and trade licence with their numbers, expiry dates and review status. The colour tells you the state before you read the dates.
What else does this.
Subcontractor prequalification and document tracking is an enterprise product almost everywhere, which is why most contractors of this size run it out of a folder.
| Doing it this way | What you get | Cost |
|---|---|---|
| TradeTapp, with BuildingConnected | Serious prequalification, built for large general contractors | $3,600–$22,000 / yr |
| Procore | Strong document management, but no WSIB-specific tracking | quote only |
| A folder and a good memory | Documents you can find, dates you cannot see | until it costs a lot |
| Tenvia Build, Scale plan | Per vendor, with expiry chasing pointed at the vendor | $4,800 / yr |
Compliance documents with expiry chasing, the vendor network and bid management all ship on the Scale plan at $395 CAD per company per month. Third-party figures are published or reviewer-reported as of September 2026 and change without notice, so confirm with each vendor. All product names are trademarks of their respective owners.
What this is not.
Not this
- Not a certificate issuer and not an insurance broker. We track what you are given.
- Not a verification service. We do not confirm a certificate with the insurer on your behalf.
- Not a substitute for your own contractual requirements about what each trade must carry.
But this, yes
- One shared vendor profile, kept current once for every contractor a trade works with
- Accept or reject review on every document submitted
- A per-vendor audit trail of every change
- The same vendor record that carries scorecards, ratings and bid history
Weighing it directly? Tenvia Build vs Procore and vs BuildingConnected. It pairs with bid management, since a trade is vetted before it prices the work.
Find out what is expiring next month.
Book a demo and we’ll show you what’s expiring across your trades.